Subject Access Request

A Subject Access Request (SAR) is a way for people to ask the Police for a copy of the information we hold about them - their own personal information.

Applications will not be progressed without proof of identification (and authority where appropriate) so please make sure you have that to hand before continuing as photographs / scans must be submitted on completion of this form. Further information is available on our website.

This form must not be used to request information about other people or about deceased individuals.

(You can however make an application on behalf of someone else in limited circumstances - for example your child, if they are under the age of 12 or your client if you are a solicitor).

All fields marked with (required) are mandatory and must be answered.

I am completing this SAR to access my own personal information : (required)

(required)

Please provide your Full Name : (required)

(required)

Please provide the name of your Organisation (if relevant) :

This Subject Access Request is on behalf of : More information

Close panel [X]

More information

If your child is aged 12 or older they should submit their own SAR.
You can only apply on behalf of an older child in circumstances where they are deemed not to have capacity to submit their own request.

(required)

I have authorisation documents / proof of relationship.
You will be asked to provide a copy. More information

Close panel [X]

Authorisation and proof of relationship

In the case of solicitor / client relationships, we require a mandate expressly authorising you to access the individual's personal information on their behalf.
The mandate must have been signed within the last 6 months.

In the case of parent / child relationships, we require proof of identification for both you and your child.
We can only provide information where the request is genuinely on behalf of your child and in their best interests in the circumstances.
We also have to be satisfied that you have parental rights for the child, and you may wish to provide documentation to support that where appropriate - for example, adoption certificates, proof of guardianship or other court papers.
Further information is available online

In the case of any other relationship, authorisation will vary but could be, for example, a signed mandate, a power of attorney document etc.

(required)

Forename : (required)

(required)

Surname : (required)

(required)

Middle name(s) :

Maiden or Former name(s) :

You must include these where relevant.

Date of birth : (required)

/ /

Place of birth: (required)

(required)

Gender : (required)

(required)

Current address : (required)

You have a 200 character limit for your address.

(required)

Previous address(es) :

You have a 1000 character limit for any previous addresses for the period covered by your request.

Telephone number:

We will only use this if we need to contact you about your Subject Access Request.

(required)

Are you a current / former Police Scotland employee or officer? (required)

(required)

Email address for response: More information

Close panel [X]

Our response

We will endeavour to respond to Subject Access Requests by email wherever possible.

If you require a hard copy response and / or a wet ink signature for official purposes, please let us know in the Further Details field below.

(required)

These are some of our most commonly requested types of SAR. Please select as appropriate, or select other and complete the field below if what you are looking for is not listed. More information Information icon

Close panel [X]

Subject Access Requests

Your CHS record will list your convictions / sentencing information, any Police or Fiscal Warnings and any cases against you that are currently pending.

If you would like information from the English system, the Police National Computer (PNC), you should apply to ACRO.

(required)

Your CHS 'criminal' record - or confirmation that you do not have one.
Other, please provide details below.

Further details of request : More information Information icon

Close panel [X]

Providing additional information

Please describe the information sought, providing reference numbers if you know them, relevant dates, locations and times.

It is helpful if you describe the interaction you had with Police Scotland. i.e. did you report something, were you a witness, a victim or an offender etc.

If you are asking about calls made to the police, please also make sure that you provide all phone numbers these calls were made from.

Providing as much information as possible will help us to locate any personal data that might be held.

You have a 2000 character limit for this.

(required)